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The 8 Best Apps You Can Use to Prioritize Tasks at Work


Being gainfully employed comes with its upsides and downsides. Part of the downsides is the unlimited tasks in your job description. Even when you work so hard, it sometimes feels like you are just scratching the surface. Several tasks pile up in the queue, waiting for you.

You wish you could close your eyes and have the tasks disappear when you open them, don’t you? Unfortunately, that’s not going to happen. Your ability to prioritize tasks could be your saving grace.

To prioritize tasks effectively, you need as much help as you can get. Using the right tools to prioritize your work activities can help you clear the clutter.

The 8 Best Apps You Can Use to Prioritize Tasks at Work

Prioritizing tasks isn’t as easy as it sounds, with several important tasks calling for your attention. You may find yourself trying to do it all at once with counterproductive multitasking.

You are more productive when you identify important tasks and focus on them until they are completed before moving on to the next one. Doing that is easier with the right tools.

Let’s have a detailed description of some apps that you can use to prioritize your activities

1. Google Keep

Google Keep is a workflow tool for storing notes on your device. Offered by Google, the app allows you to create your notes in an audio format. You can add the voice notes that you create as part of your tasks.


The file format options allow users to choose a preferred mode of creating and storing their tasks. You can arrange your files into specific labels for easy identification and access. Some key benefits of Google Keep include:

  • It’s free to use at no cost.
  • It functions impressively as a web app.
  • Allows you to transfer your data to Google Drive.

2. Scoro

Scoro is a project management software that helps you to streamline your activities in one fold. You can outline your tasks based on their level of importance and tick them off one after another.

The Scoro app helps you to manage your time better and enhance collaborations with your teams. Some essential benefits of the Soro app include the following:

  • Enjoy a 14-day free trial.
  • Send reminders and notifications.
  • Track the time it takes you to achieve a task.
  • Stay abreast with your team’s priorities.

3. Evernote

Evernote takes care of all your note-keeping problems by organizing your ideas and storing them in a single file. You can prioritize your tasks and create simple to-do lists through all the notes that you have saved.

Forgot about a scheduled task? Not to worry, the tool will send you a reminder to get you back on track. Some key benefits of using Evernote include:

  • Sync notes automatically across all your devices.
  • Choose from a variety of simple and customized templates.
  • Use web clipping for saving web pages and copies.

An outstanding feature of Evernote is searchability. You can search for any word inside PDFs, files, and documents saved on your phone.

4. Google Tasks

Google Tasks is a to-do app that you can use to make notes of the important activities you have at hand. You can organize your tasks into lists, and set them for specific dates.

Arguably the simplest digital to-do-list app, Google Tasks is built into Gmail. You can prioritize your tasks and track them to completion. Here are some key benefits of using Google Tasks include:

  • Easy-to-use drag and drop feature.
  • Manage tasks with keyboard shortcuts.
  • Do work on the go.

5. Todoist

Todoist is yet another to-do app that’s very helpful with prioritizing tasks. It allows you to create and break down your projects into subtasks for easy accomplishment.

The Todoist app makes provision for collaborating with teammates on tasks. Designed to increase your productivity, you earn points whenever you complete any task.

You get a chance to monitor your progress and keep track of your productivity on the app. Todoist has app extensions available on several platforms. The major benefits of using the Todoist app include:

  • Creates and labels tasks.
  • Set reminders and notifications in the form of emails and SMS.
  • Give feedback on tasks when collaborating with the team.

The app is free for the first 80 projects you complete, and then you begin to pay a monthly rate.

6. Trello

Trello is a popular workflow management app that helps you to prioritize tasks and guides you on how to execute them.

An integral part of prioritizing tasks is to boost efficiency and increase productivity. Trello offers customized features to help you accomplish your goals for prioritizing tasks.

Some unique benefits of using the Trello app include:

  • Use lists and cards to organize tasks into categories.
  • Give full details of each task on their cards for clarity.
  • Automate reminders and notifications.
  • Integrate the app with other productivity tools.

7. Microsoft OneNote

Microsoft offers you another fantastic work tool yet again with Microsoft OneNote. The app allows you to organize and share all your tasks across your team members by simply taking down your notes.

Microsoft OneNote is relatively easy to use, flexible, and provides workflow solutions for both your business and personal use. Here are some essential benefits of using Microsoft OneNote:

  • Use text search to find documents.
  • Protect notes with passwords.
  • Organize notes with tags.
  • Translate notes to your preferred language.

8. Todo.txt

Todo.txt is a to-do app that helps you easily control all your tasks and set them in order of importance. Besides its user-friendly interface, the app offers a focus mode that blocks distractions, so you can focus on high-priority tasks.

The key benefits of the Todo.txt app include:

  • It’s compatible with any text editor.
  • Allows easy interactions at the command line.
  • Easy navigation.

Create a Work-Life Balance by Using Apps to Prioritize Tasks

When you have so much work to do, there’s barely enough time to rest. You continue to move from one job to another. Not only does that make you suffer burnout, but it could also affect your health.

You are most productive when you strike a healthy work-life balance for yourself. As much as you need to work to keep your finances together, you have to nurture your relationships with people.

Prioritizing tasks effectively with the apps discussed above gives you some spare time to have a meaningful life outside work. You get to accomplish the most important tasks on time and get rid of time-wasting activities.

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